Martek Global Services Inc.

Administrative Assistant

Healthcare Solutions - Aurora, CO - Full Time

Martek Global Services, Inc. (“Martek”) is a Professional Services company headquartered in Bethesda, Maryland with an additional office in Huntsville, Alabama allowing us to be strategically structured to reinforce our nationwide support services.  For over two decades our experience and dedication to customer service has been unparalleled as we continue to service many of our original customers from 21 years ago.  From the beginning, Martek has established a solid reputation by seamlessly delivering solutions that have consistently exceeded both our commercial and government customers’ expectations.  These successes have been contributed to over 20 federal agencies/bureaus in over 200 cities in 40 states whose awards and testimonials have recognized our high level of service and dedication to our customer’s mission and goals.

Martek has been awarded several long-term Federal contracts to provide a wide range of administrative talent.  We are currently looking for an Administrative Assistant with the required specialized training and experiences out lined below and who also has the ability to manage a rigorous workload for our busy clients.  In exchange for the right candidate, you will be rewarded with a well-paid, fully benefited and an exciting opportunity.

 

Job Description:

The Transition Administrative Assistant provides a wide range of administrative duties, including front desk reception.  They use discretion and preserve confidentiality of all matters relating to Martek, its employees and customers.  They also organize and coordinate multiple tasks, anticipate needs and remain professional in all situations with a friendly and courteous demeanor.

General Duties

Duties include but are not limited to:

  • Perform a wide variety of administrative duties to support other company personnel, particularly during down time or if requested as a priority. May include document and report preparation, research or other administrative duties.
  • Welcome and greet visitors face to face in a professional and cheerful manner; accurately determine their needs and refer them to the appropriate staff.
  • Maintain a safe and clean work space.
  • Sort and distribute mail and faxes/Send FedEx and Overnight mail.
  • Assist staff members on special projects as required.
  • Maintain Transition schedule and produce and post to SharePoint Meeting Agendas/ Minutes and all other documents required per contract specifications and distribute to appropriate stakeholders.
  • Attend Transition Planning and other meetings; at the direction of the Project Manager compile information from these meetings and daily huddles into the following week’s agenda. 
  • Maintain Transition Planning spreadsheets, and post updates in SharePoint.
  • Review transition documents, format and route for signature.
  • Coordinate subcontractor visits in accordance with VA policies and directives; ensure proper badges and clearances are obtained before work begins.
  • Maintain log of Martek subcontractor work hours, and submit for the monthly safety report.
  • Coordinate subcontractor visits with VA staff, to include training, day-in-life exercise, and post-occupancy evaluation meetings.
  • Maintain Lessons Learned Log.
  • Other duties as assigned.

 

Job Qualifications:

Qualifications and skills

  • Excellent customer service skills.
  • Creative and innovative techniques for performing assignments.
  • Proper English usage, spelling, grammar, and punctuation.
  • Business correspondence formatting.
  • Time management.
  • Above-average Microsoft Office skills and knowledge of standard office administrative practices, including the use of standard office equipment.
  • Organize own work, coordinate projects, set priorities, meet deadlines and follow up on assignments with a minimum of direction.
  • Perform technical, specialized, and complex office administrative work requiring independent judgment.
  • Use initiative and independent judgment within established policy and procedural guidelines.
  • Communicate effectively with co-workers, clients, company guests, and the general public.

Educational Requirements

Minimum of a 2-year college AA degree, or equivalent of 4-5 years of work experience in an office environment.  Preferred Experience: Four-year college degree, or equivalent of 5-6 years of work experience in an office environment reporting to upper management.

 

 

EEO/AA Employer/Vets/Disability

Martek is a VEVRAA federal contractor and requests priority referrals.

www.martekglobal.com

 

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