Martek Global Services Inc.

Closeout Specialist IV

Acquisition Services - Herndon, VA - Full Time

Martek Global Services, Inc. (“Martek”) is a Professional Services company headquartered in Bethesda, Maryland with an additional office in Huntsville, Alabama allowing us to be strategically structured to reinforce our nationwide support services.  For nearly two decades our experience and dedication to customer service has been unparalleled as we continue to service many of our original customers from 21 years ago.  From the beginning, Martek has established a solid reputation by seamlessly delivering solutions that have consistently exceeded both our commercial and government customers’ expectations.  These successes have been contributed to over 20 federal agencies/bureaus in over 200 cities in 40 states whose awards and testimonials have recognized our high level of service and dedication to our customer’s mission and goals.

Martek has been awarded several long-term Federal contracts to provide a wide range of Acquisition talent.  We are currently looking for a Closeout Specialist IV with the required specialized training and experiences outlined below and who also has the ability to manage a rigorous workload for our busy clients.  In exchange for the right candidate, you will be rewarded with a well-paid, fully benefited, and exciting opportunity.


Job Description:

General Requirements

Contract closeout is the final phase of the acquisition process and is mandatory in accordance with the Federal Acquisition Regulation (FAR). The job-site for this position is at a remote location and not Martek’s corporate office.  Therefore the Closeout Specialist IV is required to practice independent judgment and discretion with all job related functions you perform at all times.  This position requires the involvement of sensitive customer matters, data, insight and task that are of significant value to our customer’s mission and goals. As such, the Closeout Specialist IV is required to complete a Non-Disclosure Agreement and Non-Compete Agreements for Martek and its customer.  The closeout process allows for contracts to be formally closed and any undelivered obligations (UDOs) / funding to be returned to customers. AQD has approximately 3,000 contracts which require contract closeout.  The handling of documents associated with contract closeout shall be carried out in accordance with established document storage and destruction policies, procedures, and guidance as outlined by the National Archives and Records Administration. Two types of closeouts shall be performed: quick closeout and closeouts with remaining funding.


Responsibilities & Duties

The Closeout Specialist IV shall provide general contract closeout support services. They support activities to include: locating, reproducing, and obtaining any documents necessary for contract closeout; reproductions, filing, completing internet searches for information, preparing files and forms, preparing contracts for scanning, storage, and/or transfer; contract file digitization services; and destruction of hard copy files following the accepted of digitized contract file content by the Government.

  • Cost-Type Closeout Support: The Closeout Specialist IV will be providing closeout support activities for Cost-Type contracts to include final negotiations and review/processing of various DCAA Audit Reports.
  • Quick Closeout Support: The Closeout Specialist IV shall assist the Contracting Officer with the quick closeout process for contracts with no funding remaining at the time of contract expiration. Support activities include preparing files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction. Additional support includes making recommendations, and documenting Government closeout actions. Work products include draft closeout correspondence to contractors, draft closeout reports, draft closeout tracking documentation, and summaries of monthly closeout progress within the monthly status reports.
  • Closeout with Remaining Funding Support: The Closeout Specialist IV shall provide assistance to AQD in closing out contracts with remaining funding. Closeout support activities include, but are not limited to: verification that all invoices have been submitted and paid before closing an order; obtaining concurrences for closeout from the COR and vendor; drafting modifications for the Contracting Officer’s approval and signature to de-obligate excess funds; entering correct information into internal and external financial and business management systems and applications (i.e. FBMS, IPP, FPDS-NG, etc.) to ensure proper closeout of orders. The contractor shall provide monthly reports of closeout activities. Work products include draft modifications and summaries of monthly closeout progress within the monthly status reports.
  • Other duties as assigned.


Job Qualifications:

Educational Requirements

At a minimum, an Associate’s Degree is required. Substitution of one year of experience for each year of required education is allowed.

Experience Requirements

A minimum of four to six years of experience demonstrating a working knowledge and essential skills in standard business office software programs, general office related technologies and equipment, and administrative and clerical duties in an acquisition environment is required. Experience should demonstrate a senior knowledge of contract closeout procedures, methods and contract types including closing T&M and fixed-price contracts, and use of special provisions and incentives to plan and carry out contracting assignments related to the full life cycle of closing federal contracts. An ability to present factual information; compose memoranda, minutes, and reports; and draft contract provisions and supporting documents is required.



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