Martek Global Services Inc.

Executive Assistant to the CEO

Corporate Office - Bethesda, MD - Full Time

Martek Global Services, Inc. (“Martek”) is a Professional Services company headquartered in Bethesda, Maryland with an additional office in Huntsville, Alabama allowing us to be strategically structured to reinforce our nationwide support services.  For over two decades our experience and dedication to customer service has been unparalleled as we continue to service many of our original customers from 21 years ago.  From the beginning, Martek has established a solid reputation by seamlessly delivering solutions that have consistently exceeded both our commercial and government customers’ expectations.  These successes have been contributed to over 20 federal agencies/bureaus in over 200 cities in 40 states whose awards and testimonials have recognized our high level of service and dedication to our customer’s mission and goals.

Martek is for an Executive Assistant to support our CEO.  This individual must possess the required specialized training and experiences outlined below while managing a rigorous workload.  In exchange for the right candidate, you will be rewarded with a well-paid, fully benefited and an exciting opportunity.

 

Job Description:

General Requirements

The Executive Assistant provides a wide range of complex and confidential executive administrative support to Martek’s Chief Executive Officer (CEO).  They play a vital role in enhancing the CEO’s effectiveness and therefore must be able to anticipate the CEO’s needs to ensure the success of the CEO’s mission-critical responsibilities.  The Executive Assistant also serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO’s office.  They must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant must possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  They also must possess the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities & Duties

The Executive Assistant provides executive level administrative support to the CEO, including reports, expenses, research, proposal support, calendar management, scheduling, travel coordination, to-do list, meeting logistics, and personal administrative tasks and errands.  Specific duties shall include, but not be limited to, the following:

  • Provide daily updates on completed tasks, completed items, and the following day’s schedule.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserve the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represent the executive by attending meetings in the executive's absence; speaking for the executive.
  • Maintain customer confidence and protects operations by keeping information confidential.
  • Complete projects by assigning work to clerical staff; following up on results.
  • Prepare reports by collecting and analyzing information.
  • Secure information by completing data base backups.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Other duties as assigned.

 

Job Qualifications:

Educational Requirements

Minimum of an Associate’s Degree, or equivalent of 5-7 years of work experience in an office environment.  Preferred Experience: Four-year college degree and 5-6 years of work experience in an office environment reporting to upper management.

Experience Requirements

Five (5) years of professional administrative support experience, with at least two (2) year in an Executive Administrative support position with actual experiences shown on resumes for the accomplishment in all essential duties and responsibilities as outlined above.

Additional Required Knowledge and Skills

  • Ability to provide creative and innovative techniques for performing assignments.
  • Proper English usage, spelling, grammar, and punctuation.
  • Time management skills.
  • Above-average Microsoft Office skills and knowledge of standard office administrative practices, including the use of standard office equipment.
  • Ability to organize work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with a minimum of direction.
  • Utilize initiative and independent judgment within established policy and procedural guidelines.
  • Communicate effectively with co-workers, clients, company guests, and the general public.
  • Excellent customer service skills.

 

EEO/AA Employer/Vets/Disability

Martek is a VEVRAA federal contractor and requests priority referrals.

www.martekglobal.com

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