View Our Website View All Jobs

Office Support Coordinator

Martek Global Services, Inc. (“Martek”) is a Professional Services company headquartered in Bethesda, Maryland with an additional office in Huntsville, Alabama allowing us to be strategically structured to reinforce our nationwide support services.  For nearly two decades our experience and dedication to customer service has been unparalleled as we continue to service many of our original customers from 18 years ago.  From the beginning, Martek has established a solid reputation by seamlessly delivering solutions that have consistently exceeded both our commercial and government customers’ expectations.  These successes have been contributed to over 20 federal agencies/bureaus in over 200 cities in 40 states whose awards and testimonials have recognized our high level of service and dedication to our customer’s mission and goals.

Martek has been awarded several long-term Federal contracts to provide a wide range of professional services.  We are currently looking for an Office Support Coordinator to support our corporate office’s operational teams.  The ideal candidate must possess the specialized training and experiences outlined below and also has the ability to manage a rigorous workload for our various divisions.  In exchange for the right candidate, you will be rewarded with a well-paid, fully benefited and an exciting opportunity.

 

Responsibilities & Duties

The Office Support Coordinator provides a wide range of support to Martek’s various operational teams, with a special focus on providing concurrent support to Program Management, Proposal Management, Facilities Management, and Human Resources.  The responsibilities of this position are to coordinate multiple tasks simultaneously, anticipate the needs of the office, while remaining professional in all situations with a friendly and courteous demeanor, and exercise confidentiality in all matters relating to Martek, as well as their employees and customers.  The specific duties of this position include, but are not limited to, the following:

Program Management Support

  • Assist in the preparation of weekly/monthly reports for external customers
  • Assist wish sourcing candidates for open positions and formatting resumes
  • Prepare various internal reports such as expense reports and status reports

Proposal Support

  • Assist in the preparation of proposal documents, including proofreading/editing
  • Research subject matter and other project work

Facilities Management Support

  • Assist with the ticket system for the operations and maintenance of the facility/building

Human Resources Support

  • Assist in the administration of the employee benefits programs
  • Assist in preparation of various HR documents and reports, including new hire packets
  • Assist in the maintenance of Martek’s intranet content

General Office Support

  • Maintain multiple Outlook calendars for appointments, calls, and meetings
  • Coordinate travel arrangements
  • Order office supplies
  • Maintain standard office equipment
  • Back-up receptionist duties
  • Assist on special projects
  • Other duties as assigned

 

Skills & Qualifications

The Office Support Coordinator must possess the following skills and qualifications:

  • Experience supporting diverse internal customers in a fast-paced office setting.
  • Ability to remain calm and focused under tight deadlines while maintaining superior attention-to-detail.
  • Ability to prioritize, manage workloads and meet deadlines with minimal direction.
  • Ability to perform technical, specialized, and complex administrative work.
  • Ability to develop creative and/or innovative solutions to perform assignments.
  • Ability to utilize initiative and independent judgment within established guidelines.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Pro.
  • Superior customer service, verbal and written communication skills.
  • Experience sustaining office equipment such as printers, copiers, fax machines, etc. 

Requirements

Minimum of a 2-year college AA degree or equivalent of 4-5 years of work experience in an office environment.

Preferred Experience

Four-year college degree plus at least 1 year of work experience in an office environment.

 

EEO/AA Employer/Vets/Disability

www.martekglobal.com

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Human Check*